Before the Program

During the Program

After the Program

Choose optimal destination and venue

Register attendees and deliver onsite packages

Reconcile all bills and process vendor payments

Negotiate rates and services with all suppliers

Ensure vendor performance meets or exceeds contractual standards

Provide final accounting of actual vs. budget, with variance analysis

Schedule meetings and facilities

Staff the registration/hospitality desk

Conduct post-event survey and prepare complete analysis

Coordinate Food and Beverage functions

Assemble welcome gifts/bags

Design production and presentation materials

Manage trade show setup

Plan offsite events

Perform business center duties

Prepare air/cruise/ground arrangements

Staff the tech table and manage AV (as desired)

Develop meeting budget that is approved and managed

Manage all details of program efficiently and effectively

Prepare and deliver pre-program communications packages

Resolve any complications or requests

Create online website and manage registration data